Employment Opportunities

Kabale University is a Public University pursuant to Statutory Instruments 2015 No 36 of 16^th July 2015 under The Universities and other Tertiary Institutions Act 2001 (as amended). Applications are invited from suitably qualified and interested candidates for the following posts:

Post	Department	Salary Scale	No. of posts
Assistant Records Officer	Records	M7	1
Assistant Procurement Officer	Procurement & Disposal Unit	M7	1
Assistant Sports Officer	Sports	M7	1
Assistant Accountant	Bursar’s Office	M7	1

Suitably qualified and interested candidates should send their applications in envelopes clearly indicating the position applied for to the address below, including typed Curriculum Vitae, copies of Certified Transcripts and Certificates, Postal and Telephone Contacts, Names and Telephone Contacts of three referees:

Applications should reach the under designed office not later than 23^rd October, 2018 during working hours.

Human Resource Office
Kabale University
Kikungiri Campus
P.O Box 317
Kabale

Tel: +256 779426134/ +256 772453584
E-mail: us@kab.ac.ug

 NB: Only Shortlisted Candidates will be contacted

 

JOB TITLE                 :           ASSISTANT RECORDS OFFICER 
Salary Scale               :           M7
Responsible to          :           Records Officer
Responsible for        :           Records Assistant

PURPOSE OF THE JOB

• To provide effective support to the Records function in the University in accordance with professionally accepted standards and legal requirements.

DUTIES AND RESPONSIBILITIES

• Implements, maintains and updates information programs, procedure and strategies for Records and Information function.
• Provides technical support and implements decisions of the ICT subcommittees of council in line with University policies.
• Implements the annual work plans for the records and information function in line with University priorities and policies.
• Maintains active and semi-active records (personnel/administrative) following the retention schedule and provenance standards in line with University records and information policy.
• Maintains an inventory of records users, file retrieval and tracking system in line with records and information policy.
• Receipts, classifies schemes and dispatches mails to respective destinations in line with University records and information policy.

KEY OUTPUTS

1. Information programs, procedure and strategies for Records and Information function implemented maintained and updated.
2. Technical support provided and decisions of the ICT subcommittees of council implemented.
3. Annual work plans for the Information function implemented.
4. Active and semi-active records for both personnel and administrative maintained.
5. An inventory of records users, file retrieval and tracking system maintained.
6. Mails received, schemes classified and dispatched to respective destinations.

PERSON SPECIFICATIONS

• Should have a degree in either Information Science, Records and Archives Management, Information Science, Library and Information Technology

OR

• Should have a degree in Computer Science with post graduate Diploma in Records Management or Information Science, Records and Archives Management, Information Science or Library and Information Technology
• Should have organizational skills.
• Should be computer literate.
• Should have good interpersonal relationship and communication skills.

 

JOB TITLE                 :           ASSISTANT PROCUREMENT OFFICER
Salary Scale               :           M7
Responsible to          :           Procurement Officer
Responsible for        :           N/A

PURPOSE OF THE JOB

• Provide professional and high quality procurement services to the University.

DUTIES AND RESPONSIBILITIES

• Facilitates smooth bidding processes and properly store all procurement records and information on suppliers/ Consultants/ contractors.
• Prepares solicitation (bidding) documents
• Distributes the solicitation documents
• Receives and registers bids.
• Attends to inquiries from bidders and suppliers /consultants/contractors.
• Properly keeps procurement records and information on suppliers/consultants/contractors.
• Notifies bidders of the outcome of the bidding process.
• Prepares periodic reports for the Contracts Committee and Public Procurement and Disposal of Public Assets Authority.
• Performs any other duties assigned by the Supervisor

KEY OUTPUTS

• Smooth bidding processes facilitated and stores of all procurement records and information on suppliers/ Consultants/ contractors kept.
• Solicitation (bidding) documents prepared and distributed.
• Bids received and registered.
• Inquiries from bidders and suppliers /consultants/contractors attended to.
• Procurement records and information on suppliers/consultants/contractors stored.
• Bidders notified of the outcome of the bidding process.
• Periodic reports prepared for the Contracts Committee and Public Procurement and Disposal of Public Assets Authority.

PERSON SPECIFICATIONS

• Should have a degree in either Procurement, Purchasing or Logistics and Supply Chain Management from a recognised institution.
• Should be computer literate.
• Should have good communication and interpersonal relationship skills.

JOB TITLE                 :           ASSISTANT SPORTS OFFICER
Salary Scale               :           M7
Responsible to          :           Sports Officer
Responsible for        :           N/A

PURPOSE OF THE JOB

• To assist in the conduct of sporting activities at the campus and off campus. 

DUTIES AND RESPONSIBILITIES

• Assists in preparing students for participation in national, regional and international games and sporting events.
• Implements sporting and recreational programs for the University.
• Conducts physical exercises for the University Team.
• Notifies the medical team of the physical condition of players for necessary action.
• Supports the running of University sports tournaments and other sporting and recreational events.
• Assists in coaching the University Teams in the relevant field of expertise.
• Assists in managing the welfare of the University sports teams while on training.
• Manages training kits and other equipment for sporting and recreational programs.
• Assists in supervising support staff tending the sports grounds.
• Performs any other official duties as assigned by the Senior Sports Tutor.

KEY OUTPUTS

• Support for students preparation of student to participate in national, regional and international games and sporting events provided.
• Sporting and recreational programs implemented.
• Physical exercises for University Team conducted.
• The physical condition of players notified.
• Support for running of sports tournaments and other sporting and recreational events provided.
• Assistance in coaching the University Teams provided.
• Data for updating the inventory of sporting and recreational equipment and facilities compiled.
• University Teams coached.
• Support in managing the welfare of training University sports teams provided.
• Support in managing training kits and other equipment for sporting and recreational programs provided.
• Assistance in supervising support staff tending sports grounds provided.
• Other official duties as assigned by the Sports Tutor performed. 

PERSON SPECIFICATIONS

• Should have a degree in either Sports Science, Physical Education, Education, Sport and Exercise Psychology, Sports Management or Biological Sciences from a recognized institution.
• Should have coaching qualifications in at least one game.
• Working experience with students is an added advantage.

PERSON SPECIFICATIONS

• Should have a degree in either Procurement, Purchasing or Logistics and Supply Chain Management from a recognised institution.
• Should be computer literate.
• Should have good communication and interpersonal relationship skills.

 

JOB TITLE               :           ASSISTANT ACCOUNTANT/ SENIOR ACCOUNTS ASSISTANT – FINANCE
Salary Scale               :           M7
Responsible to          :           Accountant
Responsible for        :           Accounts Assistant/s

PURPOSE OF THE JOB

• To provide support in the development of budgets, the monitoring of expenditure, preparation of period end accounting adjustments and making input to annual reporting.

DUTIES AND RESPONSIBILITIES

• Participates in Budget preparation, monitoring and control.
• Maintains accounting records and reporting.
• Monitors revenue and expenditure performance against budget
• Reconciles revenue collected to bank account
• Reviews accounting systems, identifies weaknesses and proposes improvements.
• Contributes towards innovations, creativity and fund raising strategies.
• Processes payments and performs clerical works as assigned.
• Performs any other official duties as may be assigned by the Accountant.

KEY OUTPUTS

• Budget preparation, monitoring and control supported.
• Accounting records maintained and reporting done.
• Revenue and expenditure performance against budget monitored.
• Reconciles revenue collected to bank account.
• Accounting systems reviewed, weaknesses identified and improvements proposed.
• Contributes towards innovations, creativity and fund raising strategies made.
• Payments processed and clerical works performed as assigned.
• Other official duties as may be assigned performed.

 

PERSON SPECIFICATIONS

• Should possess degree in Finance and Accounting or related field from a reputable institution.
• Should be proficient in using word processing, spreadsheet as well as computerized accounting systems software.